Introducing Employers to Navigate: A How-To Guide

This guide explains how employers use Navigate to approve placements, confirm attendance, and provide feedback for learners on placement with the college.

Thank you for providing placements for our learners. We use a platform called Navigate to ensure that we meet our legal requirements and that learners have a record of their time on placement.

You will receive emails from Navigate Learning <support@navigate.uk.com> with links to approve placements, confirm attendance, and provide feedback.

Make sure you receive our emails

• Add Navigation Learning as a contact: Save the email address to your contacts list.
• Move to Inbox: Locate the email in your Promotions, Unfocused or Junk folder, and just drag it to your Primary/Main Inbox.
• Mark as Important: If your email app has a VIP or Safe Sender option, add it there.

Top tip: You don't need to access emails every time. The Confirm Attendance link is permanent. Just open it once, bookmark the page, and use that link whenever you need to confirm a student's hours. This works for all the forms.

Accepting or rejecting the placement

The first email you will receive from Navigate Learning will be a Work Placement Request. This includes:

• Information about the learner
• Confirmation of your details
• The placement description and objectives
• The dates and times the learner will be attending

You will be asked to select whether you accept or reject the placement at the bottom of this form, and can always return to the form to view up to date details about this placement.

Confirming student placement attendance

During the placement, you will receive an email every Monday morning from Navigate Learning to confirm the learner's attendance for the previous week. Please select one of the following options:

• Attended: The learner completed all scheduled hours as planned.
• Partial Attendance: The learner missed some time or completed more than scheduled, then enter the hours they did attend.
• Did Not Attend: Use this if the learner was absent for a scheduled date without prior notice.
• Authorised Absence: Use this for pre-arranged absences (e.g. a college exam or medical appointment).

Your feedback

It's really important that employers give feedback to learners to help their skills development. At the end of the placement, you will be emailed a link to a short form. This will allow you to give your views on the learner's performance and the support you have received from the college during the placement.

Source document attached below.