Create a Work Placement

Created by Chris Rowe, Modified on Mon, 9 Mar at 5:17 PM by Chris Rowe

00:00: This tutorial guides you through creating a work placement for a student

00:01: once logged in Click the quick links menu,

00:04: Click add placement.

00:07: Click on create work placement.

00:10: Click the field labeled into the student's name or number to search for the student.

00:16: Select the student from the search results.

00:19: Add any students, health, and safety slash medical notes. This is visible to the employer student and parent.

00:27: Then add any behavioral nodes. The employer should be aware of

00:31: This will be seen by only the employer and parent.

00:35: Next, click the employer field to add an employer.

00:39: Type the employer's name.

00:41: Select the correct employer from the search results.

00:45: The companies address and compliance status will be autofilled.

00:49: Next select the employer work placement manager.

00:53: They will already be listed as a contact.

00:56: Click show. Employer contact details to student to allow the student to view. Employer, contact information, if necessary.

01:05: the three email tick boxes are important, as they decide who receives the automatic emails,

01:11: it defaults to sending them to the work placement manager.

01:15: But if the employer is not likely to have the time to regularly, check their

01:20: emails, you can send them to yourself instead and confirm the attendance on their behalf.

01:25: It is recommended you, add yourself to receive a copy of the emails.

01:30: Next, click the placement details tab to enter information about the placement.

01:35: Then search for and add the placement coordinator.

01:39: From here. You can add in the planned hours.

01:42: Select the placement type and the location type.

01:46: Add any fundable travel time or non fundable break time. For example, if the student will be

01:52: taking a 30-minute break every day, navigate will automatically remove 30 minutes from each schedule day.

01:59: Then add in the placement description and placement objectives along with any dress code.

02:05: Then schedule the dates and times for the placement.

02:09: You can select the days, you know, the student is attending and change the hours if necessary.

02:15: In order to save a placement, at least one day must be scheduled.

02:20: once completed scroll back up and click save to add the placement to the student,

1. Open Quick Links Menu

Once logged in, click the quick links menu.

2. Select Add Placement

Click add placement.

3. Choose Create Work Placement

Click on create work placement.

4. Access Student Search Field

Click the field labelled with the student's name or number to search for the student.

5. Select Student from List

Select the student from the search results.

6. Add any Health and Safety Notes

Add any student, health, and safety/medical notes. This is visible to the employer, student and parent.

7. Access Student Notes Section

Then add any behavioural notes the employer should be aware of; this will be seen by only the employer and parent.

8. Open Employer Tab

Next, click the employer field to add an employer.

9. Search for the Employer

Type the employer's name.

10. Select Employer from List

Select the correct employer from the search results.

11. Select Employer Details Auto-Filled

The company's address and compliance status will be autofilled.

12. Select Employer Work Placement manager

Next, select the employer work placement manager. They will already be listed as a contact.

13. Enable Employer Contact Visibility

Click 'Show employer contact details to student' to allow the student to view employer contact information, if necessary.

14. Select Automatic email Recipients

The three email tick boxes are important, as they decide who receives the automatic emails; it defaults to sending them to the work placement manager. But if the employer is not likely to have the time to regularly check their emails, you can send them to yourself instead and confirm the attendance on their behalf. It is recommended you add yourself to receive a copy of the emails.

15. Open Placement Details Tab

Next, click the placement details tab to enter information about the placement.

16. Add the Placement details

Then search for and add the placement coordinator. From here, you can add in the planned hours and select the placement type and the location type. Add any fundable travel time or non-fundable break time. For example, if the student will be taking a 30-minute break every day, Navigate will automatically remove 30 minutes from each schedule day. Then add in the placement description and placement objectives along with any dress code.

17. Schedule Placement Days and Times

Then schedule the dates and times for the placement. You can select the days, you know, the student is attending and change the hours if necessary. In order to save a placement, at least one day must be scheduled.

18. Save New Placement Record

Once completed, scroll back up and click save to add the placement to the student.