Using the Navigate Reports Dashboard

This guide explains how to use the Navigate Reports Dashboard. It covers accessing the dashboard, how the report data works, and what each report page shows to support placement tracking, skills assessment, and SAR and OFSTED evidence.

Key benefits

Navigate offers learners a comprehensive platform to track and record their personal development throughout their college journey. The Navigate staff site includes a number of reports to support the leadership and management of the college's Personal Development programme, providing quality data to support SAR and OFSTED judgements. As a manager you can access a detailed report showing:

• Placement numbers and hours attended.
• Engagement with employer-led and enrichment activities.
• Current skills levels, skills developed and distance travelled.
• Feedback from placements for students and employers.

The report shows students who haven't yet engaged, and all data can be filtered to pinpoint areas of good practice and areas for improvement. Tutors and managers can view task reports to support day-to-day planning, ensuring critical tasks are not missed. The Gatsby report links student activities to the eight Gatsby standards, offering in-depth analysis at individual, department, and college level.

Logging on to Navigate

Access the Navigate login page and sign in by clicking Sign in using Microsoft or Sign in using Google, using your college username and password.

Accessing the Reports Dashboard

On the homepage, click on the Reports Dashboard in the side bar. The Reports Dashboard hosts reports for:

• Student Engagement & WEXP
• Gatsby
• Administration Tasks – My Tasks & Site-wide Tasks

About the report data

• The reports are updated overnight; they do not show live data.
• The college provides the student data to Navigate via a secure upload link.
• Data percentages are taken from the full cohort. When student number data is not correct, the data will not accurately reflect progress.
• Reports can be filtered by the different attributes set by the college.
• Table data is downloadable to Excel.

Landing page

This provides an overview of the college's data, specifically activity in the past 30 days.

• The Last Refreshed date shows when data was last updated.
• All data can be filtered using the drop-down option in the attributes filter pane on the left.
• Each graph can be shown in a table by right-clicking on the graph and choosing Show as Table.
• Data can be seen for any point on the graph by hovering the mouse over that point.
• Pressing Ctrl+P on this page opens an option to print the graph data.
• To view data from all years, tick both the True and False options in the ‘Student Active’ filter.

Student Engagement & WEXP

This supports monitoring general progress for placements, activities, and assessments; providing an overall picture of the college's current position for quality reviews; and highlighting gaps in provision to enable targeted support.

Placements page

The Placements page provides an overview of all the college's placement data.

• To view previous years' data, ensure both the True and False options in the ‘Student Active’ filter are checked.
• Graphs show a breakdown of Status, Type, Confirmed hours, and Feedback.
• Scroll or click on the calendar to change the date range – this includes all placements that ended in that time frame.
• Clicking on the different graph sections filters the report data below.
• Hover over the top right of the table section to access the ‘more options’ control and export data to Excel.
• To access individual students, click on the link next to the student's name to open their data in a new page.

This supports monitoring placement hours are achieved and evidenced, identifying the scope of placement engagement including T Levels, tracking signed-off hours versus scheduled hours to date, and providing data for SARs.

Students without Placements page

This page provides an overview of students who have had a placement requested on Navigate but whose placement status is ‘Awaiting details’.

• Students only feed into this data if they have had a placement requested from them but no placement has been planned in the date range selected.
• The ‘Awaiting details’ number shows the number of placements requested that are still in the Awaiting Detail status.
• The ‘Placements outside of the selected dates’ column indicates if students have had a live placement previously.
• If students have completed a placement then had another requested, they revert to Awaiting Placement status but only show in the report if their previous placement was within the date range selected.
• Scroll or click on the Placement End dates to select the calendar date range.
• Filter using the attributes pane, and export to Excel via the ‘more options’ control.

This supports identifying students that still require a placement within a selected date range and allocating targeted support.

Starting Point page

This report shows the results from the first completed assessment in the academic year dates selected.

• If a college has more than one assessment set on their site, it will show in the ‘Assessment Name, Theme’ box. Ticking the different assessments switches the data between results.
• Scroll or click on the Assessment Completed dates to select the date range.
• If looking at previous years' data, ensure both True and False are selected in the Student Active drop-down.
• Export to Excel via the ‘more options’ control.

This supports building pastoral programmes targeted at areas where students need development – specifically resilience, managing stress and confidence – and demonstrates the starting point for students within the academic year.

Distance Travelled page

The ‘Students with more than one assessment’ box shows students that have completed multiple assessments in the date range chosen.

• It is important that the number of 2nd or 3rd assessments completed is comparable to the initial assessment for an accurate like-for-like comparison.
• If a college has more than one assessment, ticking the different assessments switches between results.
• Scroll or click on the Assessment Completed dates to select the date range.
• If looking at previous years' data, ensure both True and False are selected in the Student Active drop-down.
• Export to Excel via the ‘more options’ control.

This supports evidencing progression made by students, assessing the impact of pastoral and personal development programmes, identifying where interventions are not having the intended impact, and planning future changes to pastoral programmes.

Assessment Completed page

This shows students who have not completed an assessment at all; clicking on the red area of the chart filters the data to show these students.

• The data shows the number of assessments each student has taken in the chosen time scale and the date of the last assessment, helping identify students who require a 2nd or 3rd assessment.
• If a college has more than one assessment, ticking the different assessments switches between results.
• Scroll or click on the Assessment Completed dates to select the date range.
• Export to Excel via the ‘more options’ control.

This supports following up on courses, areas, and individual students who have not completed the correct number of assessments, and ensures the distance travelled data is meaningful.

Activities page

This report shows an overview of all the students' activity data, providing the total number of activities, the hours recorded, and the number of unique students those activities link to.

• Scroll or click on the calendar to change the date range; click on current, future, or previous years.
• To view previous years' data, ensure both True and False options in the ‘Student Active’ filter are checked.
• Graphs show a breakdown of Employer and Enrichment activities by type.
• Clicking on the different graph sections filters the report data below.
• Export to Excel via the ‘more options’ control.

This supports reporting on employer and enrichment activities, identifying which activities students found useful, identifying skills developed, evidencing activities and hours for individual students, monitoring consistency across the college, and evidencing enrichment hours planned into a study programme.

Employer Feedback page

This report shows an overview of all employer placement feedback provided to students through the online feedback process.

• Scroll or click on the calendar, or click on current, future, or previous years, to change the date range.
• To view previous years' data, ensure both True and False options in the ‘Student Active’ filter are checked.
• Each graph shows a breakdown of responses in red, green, amber, or blank if the question was N/A or not answered.
• Hover over each graph to see specific details, and click on graph sections to filter the report data below.
• Individual feedback forms can be accessed by clicking the link button on the left of each feedback record.
• Export to Excel or view in focus mode via the ‘more options’ control; right-click to print the feedback pie charts.

This supports identifying concerns following placements, highlighting where students need additional preparation, and managing employer relations.

Student Feedback page

This report shows an overview of all placement feedback provided by students through the online feedback process.

• Scroll or click on the calendar, or click on current, future, or previous years, to change the date range.
• To view previous years' data, ensure both True and False options in the ‘Student Active’ filter are checked.
• Each graph shows a breakdown of responses in red, green, amber, or blank if the question was N/A or not answered.
• Hover over each graph to see specific details, and click on graph sections to filter the report data below.
• Individual feedback forms can be accessed via the link button on the left of each feedback record.
• Export to Excel or view in focus mode via the ‘more options’ control; right-click to print the feedback pie charts.

This supports identifying concerns students may not have previously raised, providing feedback data for SAR judgements, highlighting additional preparation students need, and proactively managing employer relations to improve placement quality.

Additional training resources can be accessed via the Navigate support site.

Source document attached below.