Release Notes: Sprint 7.1.32 (June 2025)

Release notes for Navigate Sprint 7.1.32, released 18 June 2025. This update extends placement and employer records, improves placement approval handling, factors in break times, and changes how student-found employers are added to the database.

1. Extended the placement record to include Compliance and H&S dates

The Employer Details tab of the placement record now displays the Compliance dates that are recorded in the Employer Record.

2. Updated the Placements listing page on the student site

On the student site, when a placement is ‘pending awaiting approval’, the supporting text will now display who the next person is who needs to approve the placement. This will either be the placement co-ordinator, the employer, the parent (if applicable) or the learner (if a T Level placement).

3. Added a new filter to the Placement Listing dashboard for approvals

We have added Parents and Students to the outstanding approvals filter. Approvals are prioritised in this order:

1. Internal
2. Employer
3. Student
4. Parent

The filter displays placements in the next stage of approval required. For example, if a placement has been approved by the college it will appear in the employer filter only. It will appear in the student filter after the employer has confirmed approval.

4. Added the ability to bulk remove students from enrolments

We have included the action to delete incorrect or multiple T Level enrolments attached to students:

Enrolment module > Select student(s) > Actions > Delete Enrolments

5. Renamed fields on WEXP placements and emails

Additional text has been added to inform parents that the student's health and safety/medical notes and student notes displayed in the placement details/approval form will be shared with the employer. This was added to:

1. The Learner Details tab (located in the placement record).
2. The Parent Placement Approval email.
3. The Work Placement Approval Form that is sent to the employer and parent (when requested) to approve a WEX placement.

6. Updated placement days to factor in break times where applicable

Placement breaks added to ‘Daily Non-fundable break times’ will only be deducted from placement days where a student is scheduled for more than 4.5 hours. Break times will automatically be deducted from both the student and employer confirmed hours where a student's actual confirmed hours exceed 4.5 hours on a single day. Where break times are not required, the section can be left at ‘0’, and no break time will be deducted from the scheduled or confirmed hours.

7. Made changes to the T Level Course Deliverables tab

We have updated the T Levels Course Deliverables tab in the Enrolments module to show a clear overview of the student's progress:

• Employer authorised absence hours are now distinct from the employer confirmed hours.
• Activity and non T-Level placements used for Work Taster hours can be linked, and the hours completed displayed in the record.
• The number of placements and Learning Goal targets attached to the industry placement are displayed as ‘Total Number/Number Completed’.

8. Updated the student site to no longer automatically create employers

When a student creates a placement and clicks Can't find employer?, they can add their new employer details into the form. Previously, this would automatically create an employer record on the college's database, leading to the potential for incorrect employer data and duplicate records.

To resolve this, when a student now adds their own employer, the new employer is not automatically created. The employer moves into a ‘waiting room’ and a new placement status of ‘Awaiting confirmation of Employer Details’ is attached to the placement. Staff can view these placements in:

1. Placements Requiring Your Approval on the homepage.
2. Pending awaiting internal approval in the Placements module.
3. Placement Record Statuses in the Placements module.

9. Added a new ‘Add Employer to Database?’ option with supporting text

When a student has submitted a placement with a self-found employer, this employer is not automatically added to the database. Instead, the option is there to add this employer if you wish to. This gives staff the opportunity to check their database before adding a new record and risking duplicates. If you choose not to add this employer, simply re-type the name of the existing employer over the Employer Name field.

10. Renamed the ‘Add Employer’ button to ‘Add New Employer (Replace Existing)’

The button at the top of the Employer tab of a placement record, which allows staff to add a new employer in place of the one currently attached before the placement has been approved, retains the same functionality but now has the clearer name ‘Add New Employer (Replace Existing)’.

11. Added a new ‘Edit Employer’ button

There is a new button allowing users to edit the employer record straight from the placement record, rather than having to go into the employer record. This is handy if something needs to change, such as the postcode. Remember that any change you make against the employer record will affect all linked placements.

12. Extended the employer import to audit changes to compliance

We have added records to the Audit Trail to show when College SQL uploads make changes to employers or placement records, including changes to employer compliance status.

Contact us

If you have any questions about the new developments, please get in touch with your Navigate Account Manager:

• Ellie Henstridge: ellie.henstridge@navigate.uk.com
• Emmanuel Dadey: emmanuel.dadey@navigate.uk.com
• Emma Berriman: emma.berriman@navigate.uk.com
• Jude Flatley: jude.flatley@navigate.uk.com
• Chris Rowe: chris.rowe@navigate.uk.com

Source document attached below.