Resend Attendance Emails to Employers

Created by Chris Rowe, Modified on Tue, 13 Oct at 2:50 PM by Chris Rowe

00:01: If the employer has not been confirming the student's placement attendance,

00:05: you can choose to resend the attendance emails to:

00:08: 1. The employer,

00:09: 2. Yourself,

00:11: to confirm on the employer's behalf.

00:13: Once logged in, click Quick Links to access placements.

00:17: In the search bar, search for the placement in the

00:20: "Search for a Placement" box.

00:22: You can do this by typing in the student's name or the employer organisation's name.

00:27: Select the placement from the drop-down list.

00:29: This will open up the placement record.

00:32: Click the Employer tab to view the selected placement's employer details.

00:38: You will see four checkboxes and four buttons that will allow you to control the automatic emails that are sent out from the platform.

00:46: Use the checkboxes to select who you would like to resend the attendance email to.

00:51: Send emails to the Work Placement Manager.

00:54: Selecting this option means you want to resend the attendance emails to the employer

00:59: contact listed above.

01:01: Send emails to the Work Placement Coordinator.

01:05: Selecting this option means you want to send these emails to the Work Placement Coordinator

01:10: at the college responsible for this placement instead.

01:13: This member of staff will be confirming the student's placement attendance on the employer's behalf.

01:18: Once you've selected who will be receiving the attendance emails,

01:22: scroll to the top of the placement record and click

01:25: Save.

01:27: To resend the attendance email,

01:29: scroll back down to the Employer Work Placement Manager panel,

01:32: and click the

01:33: "Resend Latest Attendance Confirmation Email" button.

01:37: Click "Yes" to confirm that you want to resend the attendance confirmation email.

01:43: Once completed,

01:44: scroll to the top of the placement record and click Save.

01:48: Click Audit Trail to review the history of changes and actions taken on this placement.

01:54: You can view the record of the recent attendance confirmation email here.

Go to login.navigate.uk.com

1. Introduction

If the employer has not been confirming the student's placement attendance, you can resend the attendance emails to the employer or to yourself to confirm attendance on the employer's behalf.

Introduction

2. Using the Quick Links Menu

After logging in, click Quick Links to access placements.

Using the Quick Links Menu

3. Search for a Placement

In the search bar, enter the placement details in the "Search for a Placement" box. You can search by the student’s name or the employer organisation’s name.

Search For a Placement

4. Choose a Placement from the Results

Select the placement from the drop-down list. This opens the placement record.

Choose Placement from Results

5. Click the Employer Tab

Click the Employer tab to view the selected placement's employer details.

Click on Employer Tab

6. Select Email Sending Options

You will see four checkboxes and four buttons for controlling the automatic emails sent by the platform.

Select Email Sending Option

7. Send Emails to the Work Placement Manager

Use the checkboxes to select who should receive the attendance email. The Work Placement Manager option resends the attendance emails to the employer contact listed above.

Send Emails to Work Placement Manager

8. Send Emails to the Placement Coordinator

The Work Placement Coordinator option sends the emails to the coordinator at the college responsible for the placement instead. This member of staff confirms the student's placement attendance on the employer's behalf.

Send Emails to Placement Coordinator

9. Save Changes

Once you have selected who will receive the attendance emails, scroll to the top of the placement record and click "Save".

Save Changes

10. Resend Attendance Confirmation Email

To resend an attendance email, scroll back down to the Employer Work Placement Manager panel and click "Resend Latest Attendance Confirmation Email".

Resend Attendance Confirmation Email

11. Confirm Resend Action

Click "Yes" to confirm that you want to resend the attendance confirmation email.

Confirm Resend Action

12. Save Changes

Once the action is complete, scroll to the top of the placement record and click "Save".

Save Changes

13. Open Audit Trail

Click "Audit Trail" to review the history of changes and actions taken on this placement.

Open Audit Trail

14. View a Specific Audit Entry

Here you can view the record of the recent attendance confirmation email.

View Specific Audit Entry

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